Administrative / Medical Office Assistant Job at Genesis OB/GYN, Phoenix, AZ

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  • Genesis OB/GYN
  • Phoenix, AZ

Job Description

Position Summary: The Administrative Assistant is essential for providing direct and personal assistance to the manager of the practice.  This position is a key contributor to supporting the manager in a clerical, administrative, and organizational capacity and must adhere to the strictest levels of confidentiality and loyalty to honor the integrity of the administration office. 

Essential Functions :

 
  • Open, sort, organize, and distribute incoming mail
  • Copy, fax, scan file and prepare administrative documents
  • Coordinate equipment repairs, returns, and maintenance
  • Mail check payments for invoices; forward to Accounts Payable
  • Track provider’s license and certification renewals
  • Complete paper and on-line credentialing applications and renewals
  • Assist with maintenance of employee personnel files
  • Place orders for office meals/lunches
  • Place orders and tracking for medical and office supplies
  • Place orders and tracking for staff uniforms
  • Process and track supply order returns and exchanges
  • Prepare new hire and benefits packets
  • Assist with new hire onboarding process, enrollments/training
  • Schedule office meetings, events, lunches, and arrange educational sessions, as needed including CPR
  • Screen incoming administration calls
  • Serve as a liaison between vendors and manager, as needed
  • Maintain manager’s appointment schedule
  • Assist in eliminating office waste and reducing costs
  • Schedule office building repairs and maintenance
  • Prepare and distribute monthly office calendars
  • Send call schedules to answering service and hospital L&D departments
  • Participate with the overall office function
  • Assist with other duties not specifically mentioned in job description
  • Follow guidelines as stated in Policies and Procedures and Employee handbook
  • Create and maintain respectful relationships with co-workers, outside practices, and vendors

 

Job Tags

Full time, Work at office,

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