Job Description

Construction Project Coordinator

SUMMARY

The Construction Project Coordinator works closely with the construction project team on all aspects of the bidding and construction processes. The position requires the ability to work to deadlines, with a high degree of detail and accuracy and be a team player, with a customer-serviced focus.

ESSENTIAL DUTIES

Responsibilities include, but are not limited to the following:

• Assist in the development and maintenance of the following as directed: bids, contracts, pay estimates, submittals, RFIs, change orders, meetings, schedules, or other such items associated with the successful completion of a construction project.
• Update forecasts and trackers for construction projects, in support of project management.
• Produce various project reports as needed using Work, Excel, or other construction systems.
• Manage project submittals process on all projects.
• Follow-up with Project Manager to ensure timely delivery of project paperwork, inspection logs and RFI responses.
• Participate in construction progress meetings and preparing meeting-minutes when required.
• Create and manage pay estimates, change orders, insurance, permits, and other documents to support the bidding and construction process.
• Generate all bid bond requests, 1295s, and bid form worksheets as directed with a high sense of accuracy and attention to detail.

SUPERVISORY RESPONSIBILITIES

This position has no direct management responsibilities but may supervise the work of a small team.

REQUIRED EDUCATION AND EXPERIENCE

• High School diploma required. Associates degree preferred.
• A minimum of three (3) years’ experience in the construction administration field.

TECHNICAL SKILLS

• Proficient in MS Office – MS Excel and Word.
• Able to demonstrate a deep understanding of the of the bidding and construction processes to add value and efficiency to the company.
• A basic ability to read and interpret of construction/design drawings.
• Demonstrates a high level of attention to detail and works with a high degree of accuracy.
• Experience with Bluebeam is preferred

COMPETENCIES

• Communication: Excellent written and verbal communication skills: Clear, concise technical writing skills and the ability to communicate effectively to clients, contractors, other external agencies and team members both within own team and between teams.
• Initiative: Works with general supervision to defined objective: Self-motivated and a self- starter. Able to identify priorities, to provide guidance to other staff and organize work to meet deadlines.
• Interpersonal skills: Works collaboratively. Respects, listens to and engages others and exercises judgement in approaches to resolving conflict.
• Decision Making: Uses critical thinking, good technical sense and can use previous knowledge and experience to make considered decisions in unexpected situations, or in situations with some degree of ambiguity.
• Customer Focus: Listens to customers (internal and external) and addresses needs and concerns. Keeps customers informed by providing status reports and progress updates. Delivers on service commitments. Meets established or agreed upon deadlines. Maintains supportive relationships with customers. Uses initiative to improve outcomes, processes, or measurements.
• Time management, planning and organization: Develops or uses tools/systems to organize and keep track of information. Sets priorities understanding order of importance and plans appropriately with a realistic sense of the time taken to complete. Tracks activities and keeps record of execution and can relate status of work as needed.
• Attitude: Attends work with a positive attitude open to accepting knowledge and advise from others to enable oneself to better perform duties in the advancement of the company.

WORK ENVIRONMENT

This job operates primarily in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The role may require occasional work outside in variable weather conditions and on uneven terrain with exposure to noise, dust and fumes.

PHYSICAL DEMANDS

Must be able to see and work with computer monitors for a significant portion of the day and discern fine detail. Able to speak, listen, walk, walk up and downstairs, drive, kneel, twist, stretch and stand. May need to lift or move objects. Occasionally heavier objects may need to be lifted/moved and in all cases the incumbent should ensure they have assistance to lift or move safely.

POSITION TYPE AND HOURS OF WORK

• This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. with some occasional weekend work required.

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