Job Description

Job Title: Associate Administrative Assistant (Onsite)

Location: Omaha, NE 68127

Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Job Overview:

We are seeking a highly organized and detail-oriented Associate Administrative Assistant to provide essential support to our facility. This role involves administrative, accounting, sales, HR, and operational support. The ideal candidate will be a proactive team player with strong communication and multitasking skills.

Key Responsibilities:

Facility & Administrative Support:

• Manage front desk reception duties, including call-ins and walk-ins.
• Assist with redemption invoices, free goods, and donation requests.
• Handle mail distribution, office supplies, and FedEx shipments.
• Track and manage cell phone repairs and equipment.

Accounting & Payables:

• Process bills and invoices, including closed order submissions.
• Manage new supplier setup and P-Card administration.

Sales & Customer Support:

• Support new customer setup, ensuring information accuracy.
• Assist Client Direct customers with inquiries and issue resolution.
• Provide pricing support and uniform ordering for the sales department.

HR, Safety, & Compliance Support:

• Assist with hiring processes, job postings, and interview documentation.
• Coordinate safety training, employee recognition, and wellness programs.
• Support IT and security requests, including badge issuance.
• Ensure compliance with audit procedures and company policies.

Education: High School Diploma/GED (Required).

Required Skills:

• Strong analytical and problem-solving skills.
• Excellent attention to detail and ability to multitask.
• Proficiency in Microsoft Office (Excel, Outlook, Word) and ability to learn in-house systems quickly.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism, integrity, and discretion.
• Prior administrative or clerical experience is preferred.

Thanks

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