Job Description

Our client, a well-known mission-driven foundation that focuses on childhood development, is seeking a highly organized and proactive Office Coordinator / Administrative Assistant to support our team in a polished, mission-driven environment. This role will provide essential office support and light administrative assistance, working closely with the Executive Assistant to ensure seamless operations for a dynamic team.

This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative and low-ego workplace. The role will start on a part-time basis, with the potential to expand to full-time.

**Please note that this will start Part-Time and move into full-time hours, hybrid, contract role in Woodside, CA. Pay will be up to $110k based on experience.**

Key Responsibilities:

• Assist with scheduling and calendar coordination for the Managing Director, Early Childhood.
• Anticipate and fulfill the administrative needs of the Managing Director, Early Childhood.
• Handle phone calls and correspondence (letters, packages, etc.).
• Greet and assist visitors in a professional and friendly manner.
• Maintain office supplies and equipment, including ordering and inventory management.
• Coordinate and order team lunches.
• Ensure the office remains tidy and welcoming.
• Pick up mail and packages as needed.
• Assist the Executive Assistant in planning and executing team events, including logistics coordination, supply ordering, and RSVP management.
• Provide additional support to the Executive Assistant on ad-hoc projects and tasks as needed.

Qualifications & Skills:

• 2-5 years of office/administrative experience in a professional setting.
• Bachelor's degree strongly preferred.
• Excellent organizational and multitasking abilities, strong communication skills, and a proactive approach.
• Must be comfortable working in a polished, mission-driven organization with a collaborative, low-ego culture.
• Willingness to expand to additional onsite days as needed.

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Job Tags

Similar Jobs