Job Description

Position Overview:
Are you passionate about organizing information and safeguarding records? Were seeking a Part-Time Remote Document Management Clerk to ensure our digital and physical archives remain accurate, accessible, and compliant. This role is ideal for someone seeking a stable, flexible schedule whether to complement studies, caregiving duties, or other parttime pursuits.

Major Duties & Responsibilities:

1. Document Indexing & Filing: Review incoming documents (electronic and hard copy), categorize them using established taxonomy, and upload to secure document management systems such as SharePoint or DocuWare.
2. Metadata Tagging: Apply accurate metadata tags (dates, client IDs, document types) to facilitate advanced search capabilities; coordinate with IT to update tagging protocols as needed.
3. Quality Assurance Audits: Perform weekly spot checks of random document samples, identify misfiled or mislabeled items, and implement corrective actions to maintain 99.9% accuracy.
4. Retention & Disposal Management: Track document lifecycles against retention schedules; prepare items for secure destruction or archival transfer in compliance with legal and regulatory standards (e.g., SOX, HIPAA).
5. User Support & Training: Assist internal stakeholders with document retrieval requests; create concise how to guides and host brief virtual workshops on best practices.
6. Continuous Improvement Initiatives: Suggest process enhancements, such as automating repetitive tasks via macros or leveraging OCR tools to convert scanned images into editable text.

Candidate Profile & Qualifications:

• High school diploma required; associates degree or coursework in library science, business, or IT a plus.
• Minimum of 1 year in a records management, administrative, or clerical role remote experience strongly preferred.
• Proficiency in document management software (e.g., MFiles, DocuWare) and MS Office.

• Exceptional organizational skills with an eagle-eye for detail.

• Understanding of basic regulatory frameworks related to data privacy and retention.
• Strong critical thinking and comfortable troubleshooting document workflow issues independently.

Compensation & Benefits:

• Hourly Rate: $18-$22 per hour, depending on experience.

• Flexible Scheduling: Work 20-30hours weekly, scheduling tasks around your commitments.
• Training & Development: Access to online certificate courses in records management and information governance (covered by employer).
• Stipends & Perks: Monthly technology stipend for internet and home office expenses; subscription to leading industry journals.

Why This Role Stands Out:
This isn't busy work, its essential work. You'll ensure that every report, contract, and client file is preserved, protected, and retrievable at a moments notice. Your meticulous approach reduces legal risks and supports data-driven decision-making across the organization. If you value precision, continuous learning, and flexibility, you'll thrive in this dynamic, fully remote environment.

Job Tags

Hourly pay, Contract work, Part time, Home office, Flexible hours,

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