Under the direction and supervision of the Manager Service Officer (MSO) of the Materials Science and Engineering, manage all aspects of Personnel/Payroll, manage all aspect of monthly and biweekly payroll expenses. Responsible for all on-line personnel, finance and admirative transaction utilizing UCLA UCPATH, I-9 tracker and E- Verify processing, Glacier Tax system for international employees, Serve as a primary DTA for the Department (TRS)biweekly and Monthly time report. Reconcile Payroll reports (DOPE), Coordinate Visa request and extension as needed. Skill in organizing and setting priorities which accurately reflect relative importance of job responsibilities in order to complete work in a timely manner when are changes in workload, pressure of deadlines, and competing requirements. Responsible for all aspects of the personnel and payroll functions for permanent and temporary, full and part-time employee including undergraduate students, graduate students' academic apprentices, limited and career staff, Postdoctoral scholars, visiting scholars, in the Materials Science and Engineering Department. Updating and maintaining employee databases and personnel files. Date entry using the UC payroll system (UCPATH)and time reporting systems (TRS); processing biweekly and monthly payroll, retroactive salary adjustments, promotion, merit, and payroll expenses transfers. Process employment, termination, reappointment, merits and promotions. Work closely with supervisors and employees to ensure the accuracy of transactions and resolves any anomalies. Assist in job posting and recruiting process the hiring and releasing of personnel: interpret and apply policies appropriately. Work in collaboration to ensure that payroll is a correctly charged to sponsored research accounts and adjust as necessary. Responsible for overseeing and providing back-up for hiring handling payroll, contracts. Facilitate visa processing (J1,H-1B) for international employees. Coordinate the performance evaluation and merit according to policy. Oversee execution of visiting scholars and graduate researchers. Responsible volunteers and for administration of work-study funding. The candidate must be skilled in establishing and adjusting priorities that reflect the relative importance of each job responsibility. Provide administrative support to the MSO as needed.
About University of California Los Angeles
Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
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