Job Description

Job Summary

This position will provide support for the Tennessee Medical Association’s Leadership Programs and Education Department. The Program Assistant will support the successful implementation of department initiatives, which include physician leadership programs, medical education, scholarship awards, membership activities, education committee support, and TFQPH Board support.

Job Responsibilities

• Provide administrative support for the Senior Director of Leadership Programs and Education.
• Provide daily administrative functions for the department including drafting and distributing communications, managing mailings, preparing reports, data entry, and maintaining filing systems.
• Schedule meetings, receive and route phone calls, and help manage the department project calendar.
• Assist with the preparation and tracking of department invoices and manage department expense reports.
• Provide committee and board support in conjunction with department staff by scheduling meetings, drafting and sending communications, making agendas, distributing materials, and preparing meeting minutes.
• Assist with department meetings and events, as needed.
• Assist with our Continuing Medical Education (CME) program by maintaining participant data and record collection to ensure proper compliance.
• Assist the Senior Director with various fundraising efforts.
• Other duties as assigned.

Qualifications

• Two years of work experience with preference given to those with nonprofit experience.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Experience with membership databases, Cvent, or Jotform preferred.
• Excellent project management and organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills and customer service skills.
• Ability to manage multiple tasks, projects, and priorities effectively and professionally.
• Some moderate lifting (up to 25 pounds) may be required on an occasional basis.

Additional Information

Benefits

• 401(k)
• 401(k) matching
• Dental Insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

How to Apply

Please submit a resume and cover letter by filling out our online application. For questions, please contact Sara Balsom at sara.balsom@tnmed.org. 

Details

• Date Posted: September 28, 2024
• Type: Full-Time
• Job Function: Administrative
• Service Area: Board Leadership
• Start Date: 11/18/2024
• Salary Range: $40,000
• Working Hours: 37.5 hrs/week; M-F

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