Job Description

My client is a leading glass and glazing company specializing in High End Commercial and Luxury Residential.

They pride themselves on delivering high-quality products and exceptional service to our clients. We are seeking a highly organized and detail-oriented Project Coordinator to join our team and contribute to the successful execution of our projects.

Responsibilities

• Assist Project Managers with project planning, scheduling, and execution.
• Maintain accurate and up-to-date project documentation, including contracts, drawings, specifications, and change orders.
• Prepare and distribute project reports, meeting minutes, and other relevant documents.
• Manage and organize project files and databases.
• Track project progress and identify potential delays or issues.
• Coordinate communication between project stakeholders, including clients, suppliers, subcontractors, and internal teams.
• Schedule and coordinate project meetings, site visits, and inspections.
• Liaise with suppliers to obtain quotes, place orders, and track deliveries.
• Communicate project updates and status reports to relevant parties.
• Answer phones and respond to emails in a timely and professional manner.
• Assist with material procurement and inventory management.
• Track material deliveries and ensure they meet project specifications.
• Coordinate with suppliers to resolve material discrepancies or shortages.
• Assist with site coordination and logistics.
• Ensure that site safety protocols are followed.
• Assist with the preparation of site documentation.
• Coordinate with installers and field personal.
• Assist in the quality control process by ensuring that all work is completed to the required standards.
• Document and report any quality issues.
• Perform other administrative and project-related duties as assigned.

Qualifications

• Proven experience in a project coordination or administrative role, preferably in the construction or glass and glazing industry.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to read and interpret construction drawings and specifications (preferred).
• Knowledge of glass and glazing products and installation processes (preferred).
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Valid driver's license.
• Experience with project management software is a plus.

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