Job Description
Job details:
Job title: War Room Program Coordinator and Automator
Location: Remote Role, Santa Clara preferred
Duration: 06 months (Possibility of extension)
Pay rate: $49.29/hr. on W2
Work Schedule:
Part Time – Monday-Friday, 20 hours per week
Flexible with availability between 7:00 AM – 6:00 PM PST
Job Description:
Contractor will support logistics + set up automation
- We’re looking for a high-performing War Room Program Coordinator, Facilitator & Workflow Automator to lead the operational transformation of our internal “War Room” initiative—a strategic program that accelerates high-value enterprise deals through structured, cross-functional collaboration.
- This is not a traditional coordination role. We need someone who thrives in dynamic environments, can manage scheduling and communication across time zones, and—most importantly—can build AI-enabled workflows and automate manual processes. Your mission will be to evolve the program into a streamlined, self-reinforcing engine that scales with minimal friction.
Key Responsibilities
End-to-End Program Coordination
- Manage intake flow: review deal submissions, qualify opportunities, and triage next steps
- Schedule War Room sessions across global time zones (7 AM to 5 PM PST)
- Adjust meetings, resolve conflicts, and actively communicate with participants via Slack/email
- Coordinate across field sellers and internal stakeholders to ensure participation and prep
- Attend meetings to ensure they run smoothly, next steps are captured / pointed out, etc.
Workflow Automation & AI Enablement
- Design and implement automated workflows to streamline intake, scheduling, follow-up, and reporting
- Integrate and manage AI transcription tools, CRM connectors, scheduling platforms, and Slack bots
- Reduce manual overhead by developing repeatable systems for communication and task tracking
- Session Support & Follow-Through
- Ensure sessions are organized, recorded, and well-documented
- Distribute post-session notes and AI-generated summaries
- Launch dedicated Slack channels and track all follow-up actions through completion
Reporting & Analytics
- Build and maintain dashboards and reports in Excel, Salesforce, and Tableau
- Provide visibility into program performance (volume, conversion, impact)
- Identify bottlenecks and surface insights to improve program strategy
Experience:
- Minimum 2 - 4 years of professional experience
- Strong program or project operations background, ideally in sales, GTM, or customer-facing environments
- Proven ability to automate workflows using tools like Zapier, Make (Integromat), Salesforce Flows, or AI integrations
- Advanced proficiency in Excel, Salesforce, and Tableau (or similar BI/reporting platforms)
- Outstanding communication and coordination skills, especially in time-sensitive environments
- Comfortable working independently, proactively solving problems, and continuously improving systems
- Willingness to work flexibly across global time zones
Bonus Experience
- Exposure to sales processes, deal desks, or large-scale field engagement programs
- Familiarity with AI tools for transcription, summarization, or process automation
- A background in systems/process consulting, business operations, or workflow design
Kind Regards,
________________________________________________
Gurvinder Singh | Sr. Technical Recruiter | Staffing
Tech Observer
: (201) 500-9357
: gurvinder@tech-observer .com
Job Tags
Part time, For contractors, Monday to Friday, Flexible hours,